Terms & Conditions
Commitment to Event Excellence
At Caribbean Robotics Academy (CRA), we are dedicated to ensuring a high standard of excellence for all our events. Our goal is to create a competitive and supportive environment where all participants can thrive. We expect all teams, mentors, and participants to uphold the values of integrity, fairness, and respect throughout their engagement with CRA. We are committed to upholding the principles outlined by the REC Foundation’s Commitment to Event Excellence. This commitment ensures that our events meet the highest standards and that all participants have a fair and positive experience.
Code of Conduct & Student Centered Policy
All teams must adhere to the Code of Conduct and the Student Centered Policy
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Participating Teams
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Team Composition: Each team may consist of any number of students; however, only one (1) adult mentor/coach is allowed per team.
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Access Restrictions: All team members and the mentor/coach will be provided with a wristband. It is imperative to note that individuals without a wristband are not permitted in restricted area at any time.
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Profile Completion: All team members and the mentor/coach must complete their profiles in the CRA registration system at least 2 weeks before the event they wish to attend. Incomplete profiles will result in delays or issues with wristband distribution.
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Registration Compliance: Incomplete profiles or failure to adhere to registration requirements may result in delays or restricted access. Teams that do not complete their profiles before the competition will not be allowed to compete.
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Wristband Management: Participants must manage their wristbands responsibly. Wristbands will not be replaced during the event. If a wristband is lost, the individual will not be allowed access to restricted areas. Unauthorized presence in restricted areas will lead to warnings, and persistent violations may result in fines.
Data Protection
CRA is committed to protecting the personal data of its participants, using such data solely for event-related purposes.
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Game Rules
Participants must thoroughly review and adhere to the game manual relevant to their category (VEX IQ, VRC, VEXU). Non-compliance may result in penalties consistent with the season game manual and the REC Foundation policies and guidelines to maintain fairness and integrity.
Safety Protocols
All participants must follow the safety protocols established by the event organizers. Non-compliance may lead to penalties, as outlined below. Safety violations are often reviewed by event officials, and a thorough investigation may be conducted to understand the circumstances and ensure that appropriate measures are taken.
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Warnings and Reminders: For minor safety violations, participants may receive verbal or written warnings. Event officials might provide reminders of safety rules and procedures to ensure compliance.
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Immediate Removal: In cases of significant safety breaches, the participant(s) involved may be immediately removed from the event area to prevent further risk to themselves or others.
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Disqualification: For severe or repeated safety violations, participants or teams may face disqualification from the event. This action is taken to uphold the safety and integrity of the competition.
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Suspension: In cases of serious or recurring safety issues, participants or teams may be suspended from future events organized by CRA.
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Incident Reports: Safety violations and incidents are usually documented through formal reports, which are reviewed to improve safety protocols and prevent future occurrences.
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Communication: Participants are encouraged to report any safety concerns or incidents to event officials promptly. This ensures that issues are addressed swiftly and appropriately.
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Adherence to Game Settings
Participants must adapt to the game settings provided, whether the games are played on the floor or elevated up to a maximum of 3 feet.
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Certified Staff
To maintain the highest standards of competition fairness and integrity, any individual serving in the roles of Head Referee or Judge Advisor must be officially certified for those positions. Only those who have completed the requisite training and earned their certification are permitted to fulfill these critical duties during our events.
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Recording of Matches
CRA will be recording tournament matches for streaming purposes, however, Head Referees may not review any photo or video match recordings when determining a score or ruling.
Media Consent
Participating in CRA events grants CRA permission to use their likeness, voice, and representation in media formats, including photographs and videos, without any further compensation.
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Showcasing Works
CRA reserves the right to showcase and reference participants' designs, ideas, and creations for promotional and educational purposes.
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Intellectual Property
No participant, spectator, supporter, or any other attendee at CRA events is permitted to plagiarize, reproduce, redistribute, or otherwise use CRA's proprietary materials without explicit permission. This includes but is not limited to, graphic arts, brands, logos, banners, and other documents. All materials and intellectual properties are owned by CRA, and unauthorized use is strictly prohibited. Legal action and financial penalties will be pursued for violations.
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International Competitions​
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Qualified Teams: Teams that qualify for international competitions through the CRA National Robotics Championship will receive specific details regarding travel, hotel accommodations, and rates. Teams are responsible for their own travel, registration, and accommodation expenses.
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Delegates Uniforms: Uniforms provided for international competitions are sometimes funded through donations and sponsorships. The delegation uniform is restricted to the official team delegates and their mentor (one mentor per team). Teams must not wear any additional clothing or accessories that could alter the appearance of the official uniform or hide it in any way. This ensures that the uniform’s visibility and integrity are maintained during the events.
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Media Tour: Teams that are part of the delegation and promote themselves in media (TV, radio, newspapers, etc.) without CRA’s prior consent and involvement in the media tour will be required to pay for their own uniforms and banners if they are sponsored. Direct media coverage requests should be redirected to CRA Media Representatives to ensure streamlined and coordinated outreach. This ensures efficient coordination and alignment with organizational objectives.
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Sponsorship Proposals: Teams that have potential sponsorship contacts should provide CRA with the contact’s name, position, phone number, email address, and company name.
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Donations: Direct donations will not affect additional funding from general sponsors. Distribution of funds is determined by CRA. Teams qualifying for international competitions through means other than the CRA National Championship will not be considered for donations.
Failure to comply with any terms and conditions may result in fines, disqualification, and potential suspension from future events. These measures are designed to uphold the integrity and safety of the competition.
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CRA reserves the right to change these terms and conditions at any time.